About this tool
A quotation is a commercial offer. You are telling a client what you will do, what it costs, and how long that price stands — and the document exists to win the work and to be accepted without an argument later. That is a different job from an invoice, and Cambodian invoicing rules do not bind it: a quotation carries no buyer-TIN obligation, no sequential VAT-invoice numbering and no requirement to itemise tax. What it does need is a scope the client can read, a validity period they can rely on, terms that say what happens when the scope moves, and a way to say yes. This generator is built around those four things rather than around the invoice form. It produces a Khmer-first PDF in any of fifteen templates, keeps the draft in your browser, and shows the riel equivalent of a dollar quote at the National Bank of Cambodia daily rate. If you choose to show tax so the client sees a landed price, the figure is labelled indicative on the document itself — because a quotation is not a tax invoice and must never read like one.
How it works
Start with the issuer block — legal name in Khmer and English, address, phone, optional logo — then the client you are quoting. Each scope line takes a description, quantity, unit and unit price, with an optional free-text note for what the line includes or excludes and an optional per-line discount, either a percentage or a fixed amount. A document-level discount sits below the lines. The validity date defaults to thirty days after the issue date and is yours to change; the field says plainly that no Cambodian tax rule sets a period, so the window is a commercial decision. Tax is off by default. Turn it on when the client wants the landed price: VAT, and the sector taxes behind their own control, are computed by the same audited engine the invoice tool uses and printed with an indicative label and a line stating that the quotation is not a tax invoice. The terms block arrives with a bilingual default about validity and scope, editable in both languages. The acceptance block — client signature, printed name and date — is on by default. Download is the only moment the document leaves your device: it is sent once to render a PDF and nothing is kept.
Use cases
- A construction or fit-out contractor quoting a job with materials excluded on some lines
- A translation agency or consultant quoting a scope of work with a validity window
- A supplier quoting a tender where the price must hold for a stated period
- A freelancer quoting in dollars who wants the riel equivalent on the page
- A business sending a quotation the client signs and returns as acceptance
- Anyone replacing a Word quotation template they retype for every job
Frequently asked questions
Is a quotation legally binding in Cambodia?
A quotation is an offer, and whether it becomes a binding contract depends on how the client accepts it and what your terms say — usually a signature, a purchase order, or a deposit. This tool does not give legal advice and does not decide that question for you. What it does is make the offer clear: a stated validity period, a defined scope, and a signature block the client can return, so the terms you are relying on are on the page rather than in an email thread.
How long should a quotation be valid?
There is no rule. Thirty days from the date of issue is the common commercial convention, which is why the field defaults to it, but the period is yours to set. A supplier quoting a tender may need ninety days because prices are held that long; a small service job may be fine with fourteen. The only requirement the tool enforces is that a validity date exists, so the client can see when the offer lapses.
Should I show VAT on a quotation?
Only if it helps the client. A quotation is not a tax document, so you are not required to itemise tax the way a tax invoice is. Many businesses show an indicative VAT line so the client sees the landed price and there is no surprise when the invoice arrives. If you do, the PDF labels the figure as indicative and states that the quotation is not a tax invoice, so it cannot be mistaken for a tax charge you have levied.
Does a quotation need the buyer TIN?
No. The buyer-TIN requirement belongs to the tax invoice under the Prakas 723 rules for use, not to a commercial offer. The field is available if your client wants their TIN on the document for their own records, but nothing in the tool requires it and an empty TIN never blocks the download. The same applies to your own taxpayer classification: a quotation has no variant, so the tool never asks for a profile.
Can the client accept by signing the quotation?
Yes — a signed and returned quotation is the normal acceptance mechanism in Cambodian business practice, which is why the acceptance block is on by default. It prints three lines for the client: signature, printed name and date, under a sentence saying that signing accepts the quotation and its terms. You can switch the block off for a quotation that will be accepted by purchase order instead.
How do I turn an accepted quotation into an invoice?
Open the invoice generator and enter the same details there. The two tools share one document model, so the issuer, client, scope lines, discounts, currency, template and language have the same shape in both — but you enter them again or paste them across, because no one-click transfer ships today. What should not carry across unchanged is the quotation number, the validity date and the acceptance block: an invoice needs its own number and its own due date, and a tax invoice follows different rules.
Does the quotation have to be in Khmer?
A quotation is not covered by the Khmer-first rules that govern tax invoices, but in practice a Cambodian client expects to read the offer in Khmer. The bilingual mode prints every label Khmer first with English beneath, and you can type each description and scope note in both languages. If your client only reads English, render in English; the choice is a communication decision, not a compliance one.
What happens to my data when I download?
Everything you type stays in your browser while you fill the form and preview the document. When you click Download, the document's contents are sent once to our render service, which turns them into a PDF and sends it back. We do not save the document, we do not keep a copy, and the contents are not written to our logs. Nothing is stored after the PDF is returned.
Data and accuracy
A quotation is not a statutory document, so no tax instrument governs its fields and this page does not claim one. The rates that can appear on it come from the same audited table the invoice tool uses: VAT at the standard rate, Public Lighting Tax, and Accommodation Tax, each cited to its prakas. The dollar-to-riel figure uses the National Bank of Cambodia daily bulletin, resolved by the server when the PDF is rendered so the printed rate is the published one.
Sources
Content last reviewed 23 October 2026